Final Report FIS Freestyle WSC Inawashiro 2009

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FIS Freestyle World Championships INAWASHIRO 2009

Post-Championship Report


Contents

[edit] 1. Pre - Championship Phase

A. FIS Pre-Championship Visits

i. General

Since Inawashiro was elected organizer to host the World Championships in June 2004, key persons of the Organizing Committee has been actively involved in FIS meetings and major FIS Freestyle events in 2006-2009.

ii. Technical

The technical aspects have been discussed mainly with FIS Freestyle Coordinator through Sports Coordinator of the Organizing Committee.

FIS Freestyle Coordinator visited the World Championships venue, Inawashiro every year.

iii. Participation of the Organizing Committee at FIS Meetings and Championships

FIS Meetings:

  • FIS Congress, May 2006, Vilamoura (POR)
  • FIS Technical Committee Meetings, September 2006, Zurich (SUI)
  • FIS Technical Committee Meetings, May 2007, Portoroz (SLO)
  • FIS Technical Committee Meetings, September 2007, Zurich (SUI)
  • FIS Congress, May 2008, Cape Town (RSA)
  • FIS Technical Committee Meetings, October 2008, Zurich (SUI)

FIS World Championships:

  • FIS Nordic World Ski Championships Sapporo 2007 (JPN)
  • 2007 Madonna di Campiglio FIS Freestyle World Championships (ITA)
  • FIS World Cup Grand Finals 2008 (Valmalenco) (ITA)
  • Canada Post Freestyle Grand Prix at Cypress Mountain 2009 as part of the 2008-2009 Freestyle FIS World Cup (CAN)

[edit] B. Test Events

i. Elements tested

  • Competition facilities and courses
  • Competition organization and personnel
  • Timing and data systems
  • Techniques (TV, announcing, sound reproduction)
  • Publicity
  • ID system
  • Ceremonies
  • Press
  • Transportation
  • Accommodations
  • Security
  • Spectator service

ii. Partially tested

  • VIP, Guest and Sponsor services
  • Side events

iii. Not tested:

  • Doping control system

[edit] 2. Sport / Competition

[edit] A.Competition - General Comments

i. Venue

According to FIS Freestyle Chairman, preparations for all the competition sites were excellent even though the weather and snow condition were in tough situations.

ii. Level of Competition (compared with previous World Championships, etc.)

With more than 500 athletes and coaches from 32 nations / regions participating, the largest-ever Freestyle World Championships was perfectly organized even in a tough situation of a lack of snow.

[edit] B.Competition Format

i.Halfpipe Events

Halfpipe qualifications and finals were carried out as scheduled on Thursday, 5th March 2009. The competition format was as follows:

  • Qualifications: Two (2) runs. Ladies’ and Men’s. The best run scores were counted to the qualification rankings.
  • Finals: Top 12 in Ladies and Men. Two (2) runs in the finals and the best scores were counted to the final results.
  • Halfpipe event was held according to the FIS Halfpipe protocol and rules (ICR 3060).

ii.Ski Cross Events

Both qualifications and finals were carried out as scheduled.

  • The qualifications and finals were held on Monday, 2nd March 2009. Top 32 in Ladies and Men advanced to the finals.
  • Ski Cross event was held according to the FIS Ski Cross protocol and rules (ICR 3060).

iii. Aerials Events

Both qualifications and finals were carried out as scheduled. The “Championships format” was used.

  • The qualifications consisted of two (2) rounds. The qualifications were held separately on Thursday, 3rd March 2009. Top 12 in Ladies and Men advanced to the finals from qualifications.
  • The finals were held on Wednesday, 4th March 2009. The finals also consisted of two (2) rounds. The run order was a reversed order of the placing in the qualification event.
  • Aerials event was held according to the FIS Aerials protocol and rules (ICR 3060).

iv. Moguls Events

Moguls event was carried out as scheduled. The qualifications and finals were held within the same day, Saturday, 7th March 2009.

  • Top 16 in Ladies and Men qualified to the finals.
  • The finals were held according to the FIS competition protocol (ICR 3060). The run order was a reversed order of the placing in the qualification event.

v. Dual Moguls events

Dual Moguls event was carried out as scheduled. The qualifications and finals were held within the same day, Sunday, 8th March 2009.

  • Top 16 in Ladies and Men qualified to the finals.
  • The event was held according to the FIS competition protocol (ICR 3060).

[edit] C. Competition Schedule

i.Duration of the Championships

The competition program was very tight since it needed to include the official trainings and competitions of five disciplines in different three venues, however, a reserve day for a postponement (due to bad weather, etc.) was established during the duration, and the Championships took place 7 days including the reserve day from Monday 2nd March to Sunday 8th March 2009.

ii. Evaluation of Schedule used

The Championships was on a tight schedule (five disciplines held at three different venues) with a reserve day (on 6th March), however, the competition schedule worked almost as it was planned being blessed with good weather.

FIS assigned two TD for the Championships and they delegated responsibilities each other by discipline. This made it possible for them to handle the tight scheduled competitions.

TCM and other meetings were organized in a tight schedule as well. The opening ceremony was held at another venue, not at any of the competition sites. It made the schedule much tighter. On the first day, the opening ceremony was planned to take place at night after Ski Cross events but the competition was delayed due to athlete injuries. The cooperation among staff members were required for leading the awarded athletes to the winner award ceremony on time passing through the press conference and doping control. We think it is necessary to consider less time pressure on scheduling event for the future (e.g. extending the whole event schedule one day longer especially if the competitions will not be held at night).

[edit] D. Winner Presentation at Competition sites

The winner presentations which recognized top three athletes of each discipline were held at the finish area immediately after the finals event.

Representatives of hosting ski resorts and officials involved in the event organization served as a presenter on a day-by-day rotating basis. All the bouquets were made of flowers produced in Fukushima.

[edit] E. Sport Presentation / Production

i.General Comments

The nationwide TV broadcaster “Nippon Television Network Corporation (NTV)” served as the host broadcaster (HBC) in 2007 and the “Fukushima Central Television Co., Ltd. (FCT)” which is NTV affiliates in Fukushima served as HBC in 2008.

For the 2009 World Championships, the FCT served as HBC same as 2008.

FCT produced and broadcasted international signals of total five disciplines unfolded at three venues and transmitted it to rights holders obtained the broadcasting rights.

Regarding terrestrial broadcasting in Japan, Moguls event was broadcasted in delayed about an hour after the end of the competitions (10 NTV affiliates) and it was also distributed late at night in Kanto area (including metropolitan Tokyo and 6 prefectures). FCT broadcasted “digest” of other disciplines in the evening and late at night. The total broadcasted time in Japan exceeded 23 hours. Tokyo key stations often covered the Championships on news and sports programs thanks to Japanese athletes’ outstanding performances especially in the last half of the event. The total news coverage was more than 6 hours and information about the Championships was distributed all over Japan.

Furthermore, as a tie-up event jointly organized by FIS, SAJ and the Tokyo metropolitan government for the PR of the Championships, a large monitor was set up at the square of the Tokyo metropolitan government tower to distribute Moguls and Dual Moguls events in live (Public Viewing). This event attracted about 30,000 people during 2 days and led to more Freestyle skiing audience.

FCT made efforts to promote the Championships effectively using their own-produced information programs and actively broadcasted special programs and PR commercials to distribute the information to a lot of people in Japan as well as in Fukushima.

The Infront SPORTS & MEDIA AG obtained the international broadcasting right for this Championships and transmitted more than 103 hours including 19 hours in live to 18 nations / regions (19 broadcasters).

ii. Use of Scoreboards / Video Walls

As part of hospitality to spectators, “large video wall” was set up at competition sites (except Halfpipe) to more effectively inform visitors the punch and excitements of competitions.

The public viewing stated above in the article i (linked up with an event held by Tokyo on the same schedule as the Championships) was conducted in Tokyo and the World Championships was broadcasted in live. The people there enjoyed the exciting Inawashiro World Championships in real-time.

[edit] F. Training Facilities

[edit] i. Testing Tracks

All the venues were available for the official training. Snow Paradise Inawashiro and Alts Bandai offered the free training from the day before the official training (27th February). Shuttle buses were arranged to transport athletes to the training sites.

[edit] G. Waxing Facilities

Wax rooms in a one-storied prefab building were located at Alts Bandai. A two-storied prefab building was also located in the area below the Center House at Listel Ski Fantasia but it was too small to often use and another same type prefab building was rushed to build during the Championships. The rooms were equipped with heaters and tables and each compartment was separated using partitions.

[edit] H. Race Office

The race office was located in each competition site established at three different locations in terms of competition facilities.

Inawashiro race office was located in Ski Cross site, the Alts race office was in Halfpipe site and the Listel race office was set up in Moguls and Aerials site so that each race office operated independently by discipline.

Each race office served competition technical operations including information, accommodations, transportation, ID issue and control, competition schedule control and medical service.

Initially the opening hour was set to from 7AM to 9PM but it was re-established to almost 24 hours open at the Listel race office and Alts race office for emergency situations. The “optical network (FTTH)” was set up at the three race offices. A web camera to show the competition site in real-time was also set up at all the race offices to monitor competition progress and collect information.

[edit] I. Team Captains’ Meetings

The team captains’ meetings were held the day before the qualifications of each discipline and conducted 5 times in total.

[edit] J. Weather Services

The weather information was presented in each of team captains’ meetings. It was also provided to the race office, judge’s house and the press center at each competition site from the Listel race office by Email using the Internet connection 4 times per day. The weather advisory / warnings were distributed as needed. It was printed out on the receiving side and put it on all notice boards to let the people concerned know the information.

[edit] K. Competition Personnel

i. Competition Personnel

The competition personnel consisted of:

  • Ski Association of Japan,
  • Ski Association of Fukushima,
  • Fukushima prefecture,
  • Town Inawashiro,
  • Hosting ski resorts, under the control of the Organizing Committee.
    • Listel Ski Fantasia,
    • Snow Paradise Inawashiro
    • Alts Bandai

The tasks itself were divided into four categories and controlled by the OC staff;

  • General Affairs (Finance, Accounting, General Affairs),
  • Planning (Marketing, HBC, Broadcast, Publicity, Ceremony),
  • Operation (Liaison, Accommodations, ID, Staff, Transportation, Venue Operation),
  • Competition (Competition Management, Race Office, Sports, Facilities, Equipment).

Inevitably each category was divided into sub categories with a chief who was staff in charge.

ii. Competition Management Staff

The President of the Organizing Committee was Mr. Koichiro Okayama (Vice-President of the Ski Association of Japan). The Secretary General was Mr. Toshiyuki Hata (of Fukushima government). The Chief of Competition was Mr. Masahiro Aihara (Sports General Manager of the Ski Association of Fukushima).

iii. Comments on Structure of Competition Management used

The structure of competition management was built through discussions with staff / member of the Organizing Committee, the Ski Association of Fukushima and hosting ski resorts based on experiences of the 2007 rehearsal event and the 2008 pre-event. The “training session for competition management” was conducted regularly for competition officials to enhance their skills and awareness of their own functions. It resulted in making concerted efforts together to organize the successful Championships even in a tight schedule and a serious lack of snow and in managing courses to get the best out of athletes and organizing competitions along with protocols for all events.

Especially the Chief of Competition and the Vice-Chief of Competition in each venue were in close touch and the competitions were smoothly managed. The race office worked together with on-site based on a structure of the Secretary and the Assistant Secretary.

[edit] L. Jury and Technical Officials

FIS jury members and technical officials appointed by the FIS Council included 15 persons from 9 nations.


[edit] 3. Competition Sites

[edit] A.General Comments on Competition Sites

Since no new buildings were constructed and existing facilities were used for competition sites in consideration of the environment, three different locations were arranged for the venues:

  • Aerials, Moguls and Dual Moguls (Listel Ski Fantasia),
  • Ski Cross (Snow Paradise Inawashiro)
  • Halfpipe (Alts Bandai).

In order to reduce the cost, all buildings such as judge’s house were also temporary structures except existing facilities.

More than 700 trucks carried snow and many snow guns generated snow to secure the snow. A lot of staffs built the courses until late at night. It saved the Championships from a lack of snow by unusually warm winter and competitions were carried out as scheduled.

i. Quality of Permanent Facilities

There was no problem for the permanent facilities. No claim for the Hotel Listel Inawashiro and the Bandaisan Onsen Hotel from teams and officials.

ii. Quality and Amount of Temporary Overlay

Wax rooms were located in Listel Ski Fantasia and Alts Bandai. VIP and Guest stands were set up at competition sites excluding Halfpipe venue. Catering service was available for VIP and guests at all the competition sites. Judge’s houses were temporary structure except the one at Moguls / Dual Moguls venues yet those satisfied the demands of judges and data crews.

Large video walls were set up at competition sites except Halfpipe venue. It provided its best technology of Japan; 300-inch for Moguls / Dual Moguls and Ski Cross venues, 230-inch for Aerials venue.

[edit] B. Accredited Areas

The total 5 venues including 3 competition sites, the opening ceremony site (Camerina) and another ceremony site (the New Congress Center) were divided into 15 accredited areas with 3,262 accreditations in 16 main categories with 219 subcategories:

  1. Team Area
  2. Coach Area
  3. Sports Area
  4. Race Office
  5. Judge’s House
  6. Commentary Booth
  7. HBC Area
  8. Press Area
  9. Photo Area
  10. Press Center
  11. Ceremony Area
  12. VIP Area
  13. Guest / Sponsor Area
  14. Staff Area
  15. Doping Control

The main division between the numbers of accreditation was:

  • Teams (508),
  • FIS (25),
  • SAJ (7),
  • Host Broadcaster(304),
  • Rights Holder (11),
  • Press (92),
  • Photo (80),
  • TV / Radio (146),
  • VIP (35),
  • Service (270),
  • Guest (169),
  • OC (104),
  • Competition Officials (435),
  • Staff (822),
  • Security (102),
  • Inspection (25).

i. Suitability of Numbers and Position

In order to restrict access to areas where an ID card holder is not involved, each ID card presented a name of competition site where accredited him / her to access.

In addition, before competitions started, a special card was granted to staff needed to access to the Sports Area (Course) and the Finish Area to control the access strictly during the games.

Regarding the movements between controlled areas in each venue, there was no big trouble. The suitability of numbers and position at each venue was high.

[edit] C. Access Control

Access control personnel consisted of officials of Fukushima government and Bandai town officers and had been trained. There were about 20 access gates in each competition site and each gate was controlled by two staff members based on the shift schedule. An emergency contact system was established for severe security problems or disturbances; a venue manager is informed first and then if the case is difficult to handle by him, OC security chief is contacted next.

[edit] D. Athlete Facilities and Services

Athletes’ Room was located in the hotel accommodated teams with beverages and local-produced sweets as well as free internet access. A training room, hot-spring spa and swimming pool in the hotel were available for them as training facilities.

[edit] E. Catering

i. Athletes

Two hotels were arranged for team’s accommodations basically with half board. A special arranged bus by the Organizing Committee transported athletes from the airport to the hotels. If their hotel arrivals were scheduled late, lunch boxes (sandwiches) were served to them in the bus. Athletes were responsible for their lunch and used restaurants and cafeterias in venues.

ii. Jury / FIS Officials

Wing Tower of the Hotel Listel Inawashiro accommodated Jury and FIS officials basically with full board. Breakfast and dinner were served at the hotel. For lunch, lunch coupons were offered to be used at the designated restaurants and cafeterias in each competition site. Hot drinks, beverages and sandwiches were delivered to the judge’s house.

iii. Competition Officials / Staff

For lunch, lunch boxes were served and lunch coupons were offered to be used at the designated facilities (such as cafeteria) in each venue. Styrol boxes were used to carry lunch boxes in order to prevent from freezing foods. Buns and drinks were served to staff working at the early morning upon their registration.

iv. Spectators

Restaurants and cafeterias in the ski resorts were available for spectators. In the venue, hot drinks and soups were served to spectators free of charge. At Listel Ski Fantasia (Aerials and Moguls site), food tents were set up to sell light meals and snacks.

[edit] F. Facilities & Services

Since three competition sites, the opening ceremony site and another ceremony site were located separately, the Hotel Listel Inawashiro was the main base and the race office and the press center were established respectively at each competition site. Therefore all possible measures were taken to ensure the transportation system and the contact system for smooth operation without trouble.

As spectator service, a large video wall was set up at Snow Paradise Inawashiro (Ski Cross site) and Listel Ski Fantasia (Aerials and Moguls site). At Alts Bandai (Halfpipe site), the spectator stand was built up considering spectators to be able to watch throughout the games (without building a video wall). At the opening ceremony site, seats on the second floor were reserved for general audience. For the closing ceremony and the winner award ceremony, a projector was set up in the lobby and used to see ceremonies for audience who could not get in the full hall.

Regarding food, restaurants and cafeterias in the ski resorts were available at Snow Paradise Inawashiro (SX) and Alts Bandai (HP). Restaurants of the ski resort and a food tent were available at Listel Ski Fantasia (AE, MO). At all of competition venues and the ceremony site, foods and drinks keep people warm were served free of charge.

All of offices, press centers and athlete’s room facilitated the Internet access.

i. FIS Office

FIS office was provided with tables in order to be used for meetings. Sofas were also set up with a table. The office equipped with a small complex machine and the Internet environment. FIS office was located on the same floor as the Data / Timing and race office for the convenience of the technical delegates and race director.

[edit] G. 'Look of the Championships’

The venues were spread to several areas but the unified design was utilized for information sign boards so that people can easily know the World Championships were taking place.

i. In the Competition sites

It was emphasized to ensure the view from the spectator’s stand on zoning venues. The spectator’s area was established arranging the layout of tents and the judge’s house required for competitions. VIP and Guest stand was built up and a large video wall (except HP site) was set up the venues. The spectator’s stand was added to the Moguls site where estimated a number of spectators.

Ski suits, bench coats (long and thick jackets) and windbreakers (jackets) were especially made for the Championships to easily recognize officials, staff and volunteers in it.

ii. On Access Routes and In Inawashiro

The basic design for all of information sign boards were carefully selected and unified; road sign boards leading each venue and temporary parking, signs at the shuttle bus depot, information boards at the ceremony sites, guiding signs from the entrance gate to the competition area.

In the town of Inawashiro, small banners (like pennant) were put on street lights and large banners covered up the main facilities. 2009 snowmen made by local citizens in honor of the 2009 World Championships greeted people on the sides of main roads and at main facilities in Inawashiro and contributed to enliven the mood of the Championships.

Since it was expected that a lot of spectators would come to venues by car, the access map to the competition sites and shuttle bus schedule were advertised all together in local two newspapers right before the Championships to spread information among people and ask them to use the public transportation.

In addition, the time gates open, parking congestion and competition progress were distributed in real-time by radio stations in Fukushima (AM & FM broadcast) on 7th (Moguls event) and 8th (Dual Moguls event) March for 2 days in order to provide emergency traffic information during the Championships.

iii. FIS Presence

FIS logo and also the title of the Championships were presented on each gate, banners, boards and official merchandises at competition sites as well as materials to post / distribute including posters, leaflets, brochures, official program, team guide, media guide and spectator guide.

[edit] H. Medical Services

A medical aid system was established under the supervision of FIS Medical Supervisor, Dr. Bob Morrell and Event Medical Director, Mr. Toru Okuwaki.

In order to prepare for any contingency, ski patrols and aid interpreters were stationed at key points in each competition site, venue doctors, nurses and medical interpreters stood by near the finish area, an ambulance with rescue crews were deployed for each ski resort.

Medical institutions in Aizu area cooperated in emergency medical treatment.

[edit] I. Doping Control

The Japan Anti-Doping Agency (JADA) conducted all doping controls required for the event.

Trainings for chaperons were organized three times before the Championships.

Since the competitions were held at three venues, total three doping control stations were placed respectively.

[edit] J. Spectators

i. Comments on Numbers

The number of expected spectators was estimated at 12,000 people in total for five competitions.

The actual figure was 13,250 spectators in total of:

The number of audience for the opening & closing ceremonies and the winner award ceremony was 3,223 people.

ii. Quality and Availability of Spectator Services and Facilities

Hospitality booths which served foods with local ingredients free of charge and food tents were set up at the public area of competition sites besides normal restaurants and cafeterias. Many booths provided foods and drinks representing Fukushima also entertained people at the ceremony site.

Temporary toilets were built up for spectators to use directly in the competition sites. Stairs and handrails were installed at steep slopes of spectator’s area.

It was emphasized to ensure the view from the spectator’s stand on zoning venues. The spectator’s area was established arranging the layout of tents and the judge’s house required for competitions.

A special stand for premium ticket holders was set up next to the finish area in spectator’s area of each competition site. VIP and Guest stand was also built up and a large video wall (except HP site) was set up at venues. The spectator’s stand was added to the Moguls site where estimated a number of spectators.

Spectator’s tiered stand along the side of Moguls course was initially planned to build by snow but it could not be carried out due to the lack of snow that it was said it would happen once in the dozen years yet temporary tiered stages with stairs for walking were built up for the countermeasures.

[edit] 4. Services

[edit] A. Accommodation

Basically hotels close to competition sites were reserved for the Championships. For teams, accommodation was assigned by disciplines. The same hotel as athletes was arranged for FIS officials and main staff. For other staff, accommodations located in Inawashiro and Bandai were respectively arranged by their assignments.

Accommodations for VIP and Guests were also arranged. Their lunch was provided at the specified places in the competition sites.

Hotels available for the press were introduced on the official website and at the tourism association. Rooms for international media were reserved by the Organizing Committee.

i. Teams

Their hotels were provided with half board. For Moguls and Aerials teams, the Wing Tower of the Hotel Listel Inawashiro next to their competition site was arranged and for Halfpipe teams, the Bandaisan Onsen Hotel adjacent to their competition site was reserved, respectively. Since there was no accommodation capacity to accept all of Ski Cross teams near their competition site, the Hotel Listel Inawashiro accommodated them. The free shuttle bus covered the distance taking 15 minutes from the hotel to the competition site.

Until the Halfpipe finals, shuttle buses were operated between the two hotels free of charge.

The maximum number of rooms used per day was 221 rooms at the Hotel Listel Inawashiro and 44 rooms at the Bandaisan Onsen Hotel.

ii. FIS Officials and Main Staff

All FIS officials and main staff involved in competitions including the Chief of Competition were accommodated in the Wing Tower of the Hotel Listel Inawashiro and the Bandaisan Onsen Hotel (for HP).

Competition officials, HBC crews and other staff were mainly accommodated in the Honkan of the Hotel Listel Inawashiro and the Resort Inn Bandai, followed by hotels, inns and guest-house located in Inawashiro. Public training facilities were arranged for volunteers’ accommodations.

[edit] B. Accreditation

i. General

The Organizing Committee established a special system to grant ID. Accreditations were conducted based on the “pre-application” and “pre-issue”. In order to strengthen the security, each ID card required a holder’s photo on and all the people involved in the Championships were asked to submit their own photo data in advance. For teams, it seemed like the most difficult to collect the data, it was collected at the World Cup (Cypress, Canada) held before the World Championships as well as asking them by Email to send it.

ii. Appropriateness of Accreditation Categories

For accreditation, there were 219 subcategories in 16 main categories and the necessary access areas were assigned to each subcategory. Each section chief of the Organizing Committee presented their staff’s assignments and functions to establish the subcategories and their necessary access areas. After reflecting on the past rehearsal event and pre-event, the role was also described on the ID cards. It helped to recognize staff’s role specifically and strictly control access areas.

Main Category
Subcategory
1. Team Athletes, Coaches, Trainers, etc.
2. FIS President, Council member, Secretary General, etc.
3. SAJ President, Council member, Officials, etc.
4. HBC Crews of the Host Broadcaster
5. RH Rights Holders of TV / Radio
6. Press Newspaper, Magazine, News Agency, Internet, etc.
7. Photo Newspaper, Magazine, News Agency, Internet, etc.
8. TV / Radio Reporters, Technicians
9. VIP VIP
10. Guest Sponsors, Guests, SAJ suppliers, etc.
11. Service Data Timing, Large Video Wall, Cableway, etc.
12. OC Member of the OC, OC staff, Coordinator, etc.
13. Competition Officials Chief of Competition, Secretary, Course crews, etc.
14. Staff Race Office staff, Accounting, etc.
15. Security Police, Fire Station, Security Guards
16. Study Group Observers

According to the procedure of “pre-application” and “pre-issue”, each section chief of the Organizing Committee managed their staff’s ID and gave it them in advance. The press applied for the accreditation on the official website and a chief of Press judged to grant their ID. Therefore few ID cards were newly issued during the Championships and the ID issue was smoothly operated.

During the Championships, trained volunteers issued ID cards at the ID Center located in the same room as the Race Office in each competition site. See FIS Accreditation Matrix

[edit] C. Security

The security aspect is described as follows.

i. Competition Sites

The general security headquarters led by the Secretary General of the Organizing Committee as the Director-General was established at the Hotel Listel Inawashiro. The venue security head office or ceremony security head office was set up at each venue.

An emergency contact system was established for the Championships centering on the general security headquarters and also the FIS emergency committee in accordance with a rule of the International Ski Federation.

The total number of security personnel was about 900 people, including 130 police officers for crowd control and case / accident handling, 60 security guards for offices and entrance gates, 720 of volunteers, officials of Fukushima prefecture, Inawashiro town and Bandai town and staff of hosting ski resorts for ID and spectator control. In case of loiterers, etc., the chief of security, security guards and police officers were informed of it by spectator control staff or guiding staff under the established system to come down the site quickly.

The large video wall ran the notice on watching the games. The information booth provided various types of information and also took care of lost properties and children get lost, etc.

Under the medical emergency system, ski patrols and aid interpreters were stationed at key points in each competition site, venue doctors, nurses and medical interpreters stood by the medical tent located near the finish area. An ambulance (with 3 rescue crews and 1 liaison crew) was deployed at each ski resort throughout from the official training to qualifications and finals in cooperation with the fire station.

Furthermore, an emergency heliport was secured for a medical helicopter in order to prepare for any contingency.

ii. Waxing Facilities

Wax Room was located next to each hotel. At Listel Ski Fantasia, two temporary buildings were built up for waxing and each one had two stories. Each floor had a door with key controlled by the Organizing Committee to open and close, and the room was separated to several portions to use. The buildings were managed by the OC.

One storied-waxing facilities at Alts Bandai was managed as same as the one in Listel Ski Fantasia.

iii. General Comments

Under the cooperation with the police and fire station along with establishing the security system, there was no big trouble on the security control.

[edit] D. Technology

i. Timing and Scoring Operations

For data / timing operations, the result system was established centering on Info Tech Consulting with personnel and material supports of SEIKO on timing part.

The “Live Update” system which uploaded results on the official website immediately was introduced to the Championships to distribute information to spectators, TV audience and people involved in the competitions.

[edit] E. Transportation

i. General

The transportation system for athletes, officials, spectators and the press was quite complicated since the competition venues and ceremony sites were located separately.

The transportation service between venues was respectively arranged for FIS officials, VIP, teams, the press and spectators.

ii. Athletes and Team Officials

The Organizing Committee arranged a special bus and luggage truck with cheaper price to transport teams between the Narita International Airport and their hotels.

From 26th February to 3rd March, a special counter was set up at the arrival lobby in the airport with a total about 200 of volunteers and staff of travel agencies to meet them.

For the return, the buses departed to the airport two times per day at 9AM and 9PM from 2nd March, with consideration of their flight schedules. For athletes and coaches took the last bus, rooms were reserved at hotels around the airport due to arriving late at night.

Mainly the shuttle bus served as their transportations between venues as well. Especially for Ski Cross competitors, the bus was offered as needed to transport them between their competition site, Snow Paradise Inawashiro and their accommodations.

Free training buses connecting three sites were operated from 27th February to 3rd March for the free training conducted before the official training.

Buses were arranged for ceremonies as well. A special arranged bus for winners was provided for transporting winners.

iii. FIS Officials

FIS officials were picked up at the Narita International Airport by special attendants. The attendants brought them to Koriyama station by Shinkansen (bullet train). Event attendant staff picked up them at Koriyama station and brought them to venues by official car. A special driver drove the official car to transport them between venues. Mainly rental cars were used for those official cars.

Under the efforts considered the environment, the Organizing Committee introduced eco-car such as hybrid car to the Championships and arranged about 40 cars to manage.

iv. Spectators

Free shuttle buses were operated between JR Inawashiro station and each competition site. It was operated approximately once every 30 minutes along to the JR train schedule.

v. Media / Press

A media shuttle bus connecting each competition site and ceremony sites was operated for media / press, departing from the Hotel Listel Inawashiro. The bus was organized approximately once every hour on each route for the convenience of access to the venues.

[edit] F. Parking

Parking of each competition site had four different categories to grant and manage parking tickets;

  • 1) FIS officials, event officials
  • 2) Competition officials, OC staff
  • 3) Staff, etc.
  • 4) Media / Press.

However, it was difficult to ensure the parking space and assign the parking slots because the venues were located separately and the parking areas were limited.

The total 1,600 parking slots were ensured for Snow Paradise Inawashiro. Of the total, the space for 600 cars was secured for spectators at the nearby parking in the Minero side. The shuttle bus service was provided to Snow Paradise Inawashiro from the Minero’s parking.

Parking at Alts Bandai had a capacity of about 5,000 cars. The nearest parking to the competition site was used exclusively for the involved officials and staff and others were used for spectators.

For Listel Ski Fantasia, about 1,000 parking slots were secured around the competition site and the 300 slots were ensured for spectators. But since the total number of required slots was still not enough, a temporary parking with 1,000 slots was established at the area about 4km far from the competition site, which used also for the opening ceremony, and another temporary parking with 300 slots was added at 2km far from the venue and the shuttle bus transported spectators to the site.

Parking for the opening ceremony was a shortage of the space as well. For the staff, the nearby parking of the public facilities (e.g. Town office) was utilized to park their cars. For spectators, a temporary parking about 2km far from the ceremony site was led to use and provided the free shuttle bus to the site.

Expecting many of guests, staff, and spectators as well as teams to attend for the opening ceremony with concerning the traffic jam, roads around the ceremony site were restricted to a one-way route under the cooperation with the Inawashiro Police Station. Because of this, the buses for athletes and spectators were operated smoothly. Furthermore, there was no confusion occurred on local residents since they were informed in advance.

5.Marketing and Communications

[edit] A.Broadcast Operations

i.Suitability of Camera Positions used / Quality of Broadcast Production

In order to widely distribute TV signals of the Championships to fans of Freestyle skiing in the world, high-quality international signals which were unbiased and easy-to-follow was produced and broadcasted.

The international signals of this Championships were transmitted with 16:9 format and the World Feed Standards 525/50 NTSC.

ii.Collaboration with HBC

FCT established several divisions, including;

  • Production,
  • Venue Manager,
  • Technology,
  • Graphic,
  • General Affairs,
  • Rights Holders and Booking under the General Producer.

The division of general affairs was managed by a chief of HBC section in the Organizing Committee. The OC and HBC cooperated together to maintain the cooperative system.

iii. Suitability of Broadcast Graphics used

Regarding graphic production and system operation required for the international signals, the graphics were created and used according to the FIS rules on thorough discussions with the FIS.

[edit] B.Media / Press Operations

i. Main Press Center - Layout and Appropriateness of Capacity

Press Center was established at four different venues; Hotel Listel Inawashiro, Alts Bandai, Snow Paradise Inawashiro and Camerina (ceremony site).

The main Listel Press Center had 120 seats for reporters and international public phones, equipped with the wired and wireless Internet environment.

(Other press centers had 40 seats with the wired and wireless Internet environment, respectively.)

Major newspapers including national / local / English newspapers were available at each press center for reading.

The race videos were distributed on a TV monitor in the Listel Press Center on the days conducted finals of each discipline.

ii. Information Services - Availability and Quality of Start Lists, Results Production etc.

Information about the competitions including start lists and results were distributed to pigeon boxes set in the press center. The weather information and athlete information such as the injured were put on the official notice board. The information for the media / press during the Championships was provided on the official notice board in the press center, the official website and the official mobile website as a press release which had been continuously distributed since before the event.

iii. Efficiency of Mixed Zone Operations

The number of cameras in the mixed zone at each competition site was restricted to only one per affiliate since the space was limited.

iv. Press Conference Operations

The athlete press conference (for top three in Ladies and Men) was held at each venue after every winner presentation of each discipline. It was translated to both English and Japanese.

The press conference for FIS president, Gian Franco Kasper, was organized on 5th March and he gave comments on the Championships and Freestyle skiing.

On 8th March, final day of the Championships, the joint press conference of the FIS and the Organizing Committee took place and the Chairman of FIS Freestyle Committee, Chris Robinson and the President of the OC, Koichiro Okayama summed up the Championships.

Furthermore, on 28th February, two days before the event opening, the press conference of the all Japan Freestyle team was conducted for 30 minutes at the press conference room in the Listel Press Center. Athletes representing Japan from each discipline expressed their hopes for the Championships and it attracted the interest of people right before the event.

For Halfpipe athletes, it was organized separately on 3rd March in the Listel Press Center.

The official website distributed video clips of the athlete press conference through the Internet within the same day that competitions were done and winner’s happy comments were immediately spread out all over the world.

v. Level of Media Presence

The total 318 media crews of 91 companies from 5 different nations (domestic 309, overseas 9) came to the Championships for their coverage.

The Organizing Committee sent press information to media in Japan and overseas in July 2008 and had accepted their applications online through the official website until the end of January 2009.

vi. Performance of OC Media Personnel

The Organizing Committee assigned Press Chief, Photo Chief, International Press Coordinator and General Press Coordinator under the operational system of media section.

At the Listel Press Center where granted press ID, two ID staff members stationed to grant and issue their ID cards.

vii. Press Tour

For the press visited to the Championships, the press tour was conducted to experience the regional attractions utilizing the reserve day (6th March, half day tour in the afternoon). The total 19 media crews (including 2 from overseas) attended the tour.

Local volunteer guides guided them to historical places and tourist facilities in Inawashiro and nearby area to give an opportunity to experience the history and culture of hosting region.

[edit] C. Marketing / Sponsoring

i. Sponsoring

Sponsor sales for this Championships were not proceeded as expected with a global recession as a backdrop.

The Organizing Committee cooperated with a marketing partner, the major advertising agency Hakuhodo DY Media Partners Incorporated and made efforts to obtain sponsors in Fukushima.

This resulted in the total 8 enterprises / organizations sponsored the Championships.

ii Merchandising

As a part of improving the spectator service, the official merchandise was enhanced and sold on the royalty system.

iii. Marketing Partner Services

As stated above, the marketing partner for the Championships was the major advertising agency Hakuhodo DY Media Partner Incorporated.

[edit] D. Web Pages

The official website managed by the Organizing Committee has been operated since 2006. In order to strengthen information transmission and improve the convenience of website users toward the game, the 2009 World Championships, the design and the contents were renewed three times. The current official website was launched in the end of June 2008.

Results and daily reviews were uploaded on the website after the end of competitions.

It provided information in both Japanese and English to teams, the press as well as to the general user.

Subjects covered on the </nowiki>Official Website >

  • News (News from the Organizing Committee, What’s new)
  • About the Event (Event outline, History, Schedule, etc.)
  • Access (Shuttle bus schedule, etc.)
  • Information (Ticket, Accommodations, Notice, Participating athletes, etc.)
  • Information about Competitions (Introduction of disciplines, About athletes, Race videos)
  • Promotion Video for the World Championships
  • Information for the Press (Application form, Press release, etc.)
  • Information for Teams (Invitation, Entry form, Competition schedule, etc.)
  • Volunteers Information (Recruitment, Volunteer news)
  • About the Support (contributions)
  • Staff Blog
  • Competition Schedule, Results, etc.

For this World Championships, the Organizing Committee made efforts to distribute information about the event effectively using the Internet as a new method.

First of all, the OC made an agreement with the FIS on a digest transmission of the 2008*2009 World Cups and distributed the video clips of athlete interviews on the official website. The race of the World Championships was distributed in live on the website as well.

OC made a contract with the Japanese largest portal site “Yahoo! Japan” to distribute videos of the World Championships on “Yahoo! Video” and distributed videos of the race, press conference, interviews and video clips provided by the OC independently. As stated before, since there was no nationwide TV broadcasting of this Championships, the video distribution on “Yahoo! Video” was well received by Freestyle ski fans through Japan.

In addition, “Yahoo! Japan” offered free the “Official Channel (pages for promotion of the Championships)” which is the contents in “Yahoo! Videos” and PR videos for the Championships and interviews with Japanese athletes in the World Cups held in different nations were updated on it to promote the event and build momentum toward the Championships. Furthermore, in “Yahoo! Sports”, the “Yahoo! Sports Partner Box (Contents Headline Information)” was offered free and led user to top news on the official website by link. The “Yahoo! News” also provided links to “Yahoo! Video” and the “Official Website” when it posted information about Freestyle skiing and skiers. It created many people’s interests for the World Championships along with Freestyle skiing through these cooperation and collaboration with Yahoo Japan Corporation.

It resulted in generating more traffic to the official website and the hit count from February to March, until the Championships was over, exceeded 350,000.

Especially on 8th March, it recorded the largest number of hits per day, which is more than 55,000.

About 90 nations / regions from all over the world including United States, Canada, Switzerland as well as Japan made their marks on the website and it showed a high interest in the World Championships.

The efforts to distribute information in cooperation with the FIS and Yahoo Japan Corporation was an effective method to tell people around the world not only information about the Championships but also the appeal, punch and excitements of Freestyle skiing.

Besides, with taking advantage of Japanese characteristic that many people often browse websites on a mobile phone, the official mobile website was also established for the publicity, advanced ticket sales and results distribution, etc. The “QR code (a function to read a mobile website address)” was printed on posters and brochures of the Championships and also leaflets for ticket sales so that people could easily access the website by mobile phone. It was an effective measure to inform a lot of people about the event information and the appeal of the competitions.

[edit] E. Ticketing

Ticket sales were launched on 21st September 2008, about 5 months before the Championships. On the first day of the advance ticket sales, people were notified of it widely through newspapers, TV and websites along with promotional events such as the Japan Moguls Team Autograph Session held at the Hotel Listel Inawashiro where staged AE, MO, and DM.

The different types of tickets were established and sold;

  • Tickets by discipline,
  • Free Pass (available for all the events),
  • Premium Ticket (Free Pass with privileges such as official merchandise presents, access to the special stand, etc.).

Each type of the tickets had adult and child prices except the premium ticket.

The child tickets were applied for elementary and junior high school students (free for preschool children), however, in order to give an opportunity to experience an international ski competition for many children, free invitations were offered to elementary and junior high school students in Fukushima.

SX Adult 2,500 JPY Child 1,000 JPY
AE Adult 2,500 JPY Child 1,000 JPY
HP Adult 2,500 JPY Child 1,000 JPY
MO Adult 3,500 JPY Child 1,500 JPY
DM Adult 3,500 JPY Child 1,500 JPY
Free Pass Adult 8,000 JPY Child 4,000 JPY

Premium Ticket 20,000 JPY (for both adult and child)

(During the Championships, tickets except Free Pass and Premium Ticket were available with additional 500 JPY).

The goal for the sales was set to 12,600 tickets in total.

Tickets were sold by electronic ticketing service which was available anytime through the Internet and convenience stores (in domestic) as well as selling at tourist facilities, ski-related offices and various promotional events and furthermore at travel agencies as World Championships tours.

Ticket sales were advertised in posters and the official website of the Championships, leaflets specially printed for ticket sales, newspapers, TV, radio, ski magazines and other publications.

As a part of ticket promotional activities, a present campaign “the earlier purchasers, the more chances to get presents” was conducted and a specific benefit (a cheering item) was given to ticket purchasers of disciplines held on weekdays, with expecting of tough sales, when they came through the ticket gate.

During the Championships, tickets were sold by volunteer staff at a ticket booth next to the ticket gate for every discipline.

There was no big trouble on the ticket sales during the Championships, however, for ticket of Moguls held on 7th March 2009, since the Organizing Committee decided to stop selling the advance tickets and limiting to 100 tickets to sell on the competition day due to the capacity of the site along with reaching already to the sales target, it caused a ticket line from the early morning. But a numbered ticket was distributed to them to prevent from the congestion making a line in the cold.

The actual sales were 11,898 tickets in total, which was close to the goal of the ticket sales.

[edit] F. Promotional Activities

PR activities for the World Championships were unfolded at both home and abroad with various ways to widely gain publicity based on the efforts made for the past two test events (World Cups).

In 2006 and 2007, the Organizing Committee made a presentation at local events and snow events held at major cities as well as advertising the Championships by newspaper, radio and TV to let people know the competitions.

In 2008, the OC strategically reviewed the PR contents and divided the entire PR period into three main phases to promote effectively in accordance with each phase:

  • 1) Phase for the Publicity; to inform the excitements of Freestyle skiing and the meaning of organizing the World Championships,
  • 2) Phase for the Promotion of Advance Ticket Sales; to inform the appeal of Freestyle skiing both in and outside Fukushima using various methods along with the launch of the advance ticket sales and the opening of ski season,
  • 3) Phase for the Promotion of Watching the Game; to increase momentum of the Championships with distributing the detailed event information including event highlights and side events and promote watching the game.

In order to heighten the momentum toward the Championships, various opportunities and media were used. Posters, brochures and leaflets of the Championships were made as a basic tool of the PR and distributed widely. OC invited the public to offer some event slogans and also visited all cities, towns and villages in Fukushima for PR. Radios and newspapers were advertised the event as well.

The advertisements were put on ski magazines and travel magazines regularly and continuously so that the diverse base including Freestyle skiing fans and family could take the event information.

Related events were also conducted to effectively inform about the World Championships widely along with giving opportunities to feel the excitements of Freestyle skiing closer.

Some of the events were as followed;

  • “Exchange Party with Athletes (June 2008)”

Local children interacted with athletes with supporting their training, taking a commemorative photo with them and asking questions of them.

  • “200 days to go Countdown Ceremony (August 2008)”

Including the revealing ceremony of special countdown clock, the PR caravan (campaign group) forming ceremony

  • “Ticket Sales Launch Event (September 2008)”

On the first day of the advance ticket sales, the commemorative event was held at the Hotel Listel Inawashiro where staged the competitions. All Japan Moguls Team participated in the event and presented their autographs to ticket purchasers.

  • “100 days to go Countdown Ceremony (November 2008)”

In commemoration of 100 days to go for the Championships, the “Cheering Event for the All Japan Freestyle Team” took place with the total 14 athletes. They interacted with people in some games and were encouraged by local children.

  • “Countdown Event”

The countdown event was held at three hosting ski resorts where staged competitions in the middle of February, just 2 weeks before the Championships.

PR booth was set up at each site and some games and live performance of a musician singing an event cheering song were organized as well as selling official merchandises. It attracted a lot of people.

As mentioned above, everyone involved in the Championships made efforts to promote the World Championships and attract people to the event together with the Ski Association of Japan and athletes.

[edit] G. Publications

A booklet (Team / Media Guide) compiled event information was distributed to teams and media. This booklet was published in both Japanese and English and also used by staff as a manual.

Comments on quality of the contents, composition of the publications and the following availabilities;

i. Team Guide

The needed information package was collected into a booklet and distributed to teams upon their arrivals. The booklet included contact information, competition organization, timetable, access map, venue map, race offices, accommodations and meals, accreditation, transportation, medical service and doping control.

ii. Media Guide

The “Media Guide (a booklet)” was made and distributed to the media. The information including competition outline, venue map, timetable, media shuttle bus schedule and tourist information at hosting area was compiled in the booklet to let them know it well.

iii. Spectator’s Guide

The “Spectator’s Guide” was given to spectators at the gate to inform them about competition outline, venue map, timetable, shuttle bus schedule and notice on watching the games, etc.

iv. PR Tools (posters, etc.)

Posters, brochures and leaflets were published and distributed to prefectural and municipal governments, accommodations and tourist facilities, ski resorts, sports shops, the media and transportation facilities, etc.

Those were also presented / distributed at PR events as well and effectively used to promote the Championships as PR tools.

v. Daily Reviews

During the Championships, competition schedule, results, highlights and topics were reported everyday as the “WSC Review” by the person in charge in the Organizing Committee (available in both Japanese and English) and distributed to visitors and the people involved as well as uploaded to the official website for giving detailed information.

6. Ceremonies and Social Events

[edit] A. Ceremonies

i. Opening and Closing Ceremonies

The opening ceremony took place at the Inawashiro Town General Gymnasium “Camerina” on Monday 2nd March 2009 and the closing ceremony was held at a brand-new Inawashiro Town New Congress Center on Sunday 8th March 2009 respectively in accordance with the FIS protocol.

Opening Ceremony

1. Opening Attractions (a mini-live performance by famous musician, local performing arts, a marching band by local elementary school students, etc.)

2. Official Program (athletes’ entry, opening and welcome speeches, opening declaration, SX winner award ceremony, attractions, etc.)

3. Welcome Party

Closing Ceremony

Athletes’ entry, closing speeches, FIS flag handing over, greeting by representatives of next World Championships organizer

ii. Winner Award Ceremonies

Regarding the winner award ceremonies recognized top six competitors in each discipline, the one for SX held on the first day of the Championships took place at the Inawashiro Town General Gymnasium “Camerina” during the opening ceremony and the others were conducted at the Inawashiro Town New Congress Center.

FIS officials served a medal presenter on a day-by-day rotating basis.

The winner award ceremonies especially held in the last half of the Championships at the Inawashiro Town New Congress Center were full of the audience along with Japanese athletes’ outstanding performances.

Trophies and plaques were designed with incorporating local characteristics (Mt. Bandai, Lake Inawashiro) in it.

[edit] B. Hospitality Places

Various side events were held at the competition sites and the winner award ceremony venues to introduce the appeal of Aizu region and Fukushima prefecture all over the world, using this occasion of the World Championships.

The executive committee consisted of the Organizing Committee, NPO (an incorporated non-profit organization) and the person involved in the local commerce and industry groups was established for the event (the Exhibition of Taste and Technique of Aizu, Fukushima) and government and the private sector worked together under a motto “Hospitality”.

Competition sites

As part of spectator service, miso soup with pork and vegetables using a lot of local ingredients and local confectioneries were served to spectators and the people concerned. Tourist information PR booths of town Inawashiro, town Bandai and Fukushima prefecture were also set up in the competition sites.

Winner Award Ceremony venues

Different kinds of performing arts such as classical Japanese dance, hula dancing were performed on a day-by-day rotating basis using the timeframe before the ceremonies.

At the lobby and the outside, regional products were sold and tourist spots were introduced to athletes and visitors. The show “cutting slices of anglerfish while the fish is hung up” was performed to them and the fish was used in an anglerfish hotpot to serve. A cup of crab hotpot and local organic buckwheat noodle were also served to them. They enjoyed tasting local foods and seeing their technique for the products.

[edit] C.World Championship Party

i.Welcome Party

After the opening ceremony on Monday 2nd March 2009, the welcome party was held to welcome teams, with about 500 participants including athletes and coaches, FIS officials, member of the Organizing Committee and the Executive Committee, diet member, local government officials, sponsors and member of other supporting groups. Local cuisines and drinks were served to them and it was well-received among athletes. Local drums and break dance were performed in front of them and it enhanced the mood of the venue.

ii. Welcome Reception

On Thursday 5th March 2009, with welcoming FIS president, Gian Franco Kasper, the welcome reception was organized at a hotel in Inawashiro with key persons from FIS, SAJ, SAF, Fukushima prefeture, town Inawashiro and the Organizing Committee, etc.

iii. Press Reception

At night on Friday 6th March 2009, after the press tour, the press reception took place at a local beer hall in Inawashiro with about 80 participants including the press, FIS officials, VIP, and sponsors. Cuisines using local ingredients and drinks as well as local original beers were served at the reception. Especially, organic Soba (buckwheat noodle) seeded and harvested by kindergarten children in the region was popular among participants.

[edit] 7. Transfer of Knowledge

A meeting for the next organizer of the FIS World Championships was held on Friday 6th March 2009. Explaining some topics based on materials for the Inawashiro World Championships, the meeting was conducted together with Sports Coordinator of the Organizing Committee along with next organizer’s questions. The next organizer toured around the venues using their time.

[edit] A. Study Groups

The next FIS Freestyle World Championships organizer, the organizer for the 2011 FIS Freestyle World Championships in Deer Valley (USA) participated in the Championships as a study group.

With representatives of the organizer for the Deer Valley World Championships, a rehearsal meeting to hand over the FIS flags was conducted in advance at the “Inawashiro Town New Congress Center” where staged the closing ceremony.

[edit] 8. Organizing Committee

A.Organizational Structure of the Organizing Committee

The Organizing Committee consisted of officials from Fukushima prefecture, town Inawashiro, town Bandai, the Ski Association of Japan, the Ski Association of Fukushima and other major groups in Fukushima. Each party supplied manpower to work as staff or volunteers to organize the Championships. They also supported contributions in a financial aspect.

All the staff was given meals. Accommodations and a uniform jacket were provided to them in accordance with their task.

i. OC Meetings

The Organizing Committee had a meeting as needed in order to do all operations relating to the organization and preparation for the Championships. Toward the Championships, the final inspection (Dry Run) was conducted at the Inawashiro Town General Gymnasium (Camerina) and Snow Paradise Inawashiro (for on-site inspection) together with FIS Freestyle Coordinator, Joseph T. Fitzgerald and a number of staff.

B. Volunteers

Volunteer recruiting advertisements were put on newspapers, information magazines, the Internet, radio and TV. Recruiting posters and leaflets were widely distributed to local governments, universities, colleges, sports clubs, sports shops and JR stations in Fukushima.

The number of required volunteers was set to approximately 500 people in total yet the number of applications was just a half of it as of the application deadline. The Organizing Committee extended the deadline and visited organizations expressed their support for the Championships to ask them the cooperation for volunteers. Finally it resulted in 606 volunteers to support the event.

The “Supporter’s Club for the FIS Freestyle World Championships INAWASHIRO 2009” was established in December 2007 by local volunteers in Inawashiro. They have supported the Championships since before the event with various activities including PR activities at events held in Inawashiro, mailing posters and issuing ID cards. Many member of the club participated in the Championships to control parking and guide audience at the opening ceremony. They supported literally throughout the event.

Since a number of athletes come from overseas participated in this Championships, several sections where volunteers worked required English skill.

A volunteer group in Chiba prefecture cooperated in meeting and confirming overseas athletes at the Narita International Airport and assisting them in the currency exchange.

In a section “Liaison”, volunteer interpreters worked in the front lines to deal with teams, including check-in at the hotel, confirming the duration of stay. Volunteer interpreters were also served as “Chaperon” to catch intended athletes for the doping control and assist them to the control station.

C. 09 Freestyle World Championships Supporter Team

In order to increase supports and PR for the Championships as well as Freestyle fans, the Organizing Committee recruited supporters.

A member’s card was given to the member of supporter team. If the member shows the card to shops where participated in this program, they can get a discount. A brochure of the Championships, sticker and pin badge were also given to them as special benefits. They also got a chance to be presented Japanese athletes’ items with their autographs in a lucky draw.

[edit] 9. Carbon Offset Program

For this Championships, the carbon offset program was conducted in order to specifically go ahead with the event concept “Living in Good Harmony with Nature”.

This idea was to offset greenhouse gas (CO2) emissions (estimated about 260 tons) still discharged at the venues even efforts of the reduction, with a certificate of green power. The environmental value from the power generation by a wind power plant located close to the venues was used for the certificate of green power.

This effort was certified as the 2008 carbon offset model project in Japan.

This program was introduced on the press release, official website, newspapers, and at various events.

Efforts to reduce CO2 emissions >

  1. To use eco-car, public transportation and arranged shuttle buses
  2. To reduce litter
  3. To consider installing natural energy facilities, etc.

10. Development of Future Skiers live in Good Harmony with the Environment

About 1,700 students in Fukushima (elementary / junior high students) were offered an opportunity to watch the game of the World Championships in Inawashiro, with enjoying world top athlete performances and experiencing the appeal of ski sports. From a viewpoint of the event concept “Living in Good Harmony with Nature”, the side event to feel snow and the environmental education to learn about snowing with global warming were also conducted.

This program was organized by the executive committee consisted of member of the Ski Association of Fukushima and environmental non-profit organizations (NPO).



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