Competition Secretary

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'''Job Description''' '''Job Description'''
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[[The Competition Secretary]] is responsible for all secretarial work for all aspects of the competition. The secretary must ensure that the [[Official Results]] contain the correct information. [[The Competition Secretary]] is responsible for all secretarial work for all aspects of the competition. The secretary must ensure that the [[Official Results]] contain the correct information.
This person is responsible for taking minutes of the competition committee, Jury and team captains meetings. This person is responsible for taking minutes of the competition committee, Jury and team captains meetings.
 +
The secretary should arrange for the proper display and recording of the draw. The secretary should arrange for the proper display and recording of the draw.
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== '''Responsibilities''' == == '''Responsibilities''' ==
- 
- 
== '''Before Competition:''' == == '''Before Competition:''' ==
 +- Meet with organizing committee to set registration fees and plan schedule of events.
-- Meet with organizing committee to set registration fees and plan schedule of events.+- Type and duplicate information sheet. Include name and date of event, list of competition personnel and officials, [[schedule]] of competition events, schedule of social events if any, special rules and reminders.
-- Type and duplicate information sheet. Include name and date of event, list of competition personnel and officials, [[schedule]] of competition events, schedule of social events if any, special rules and reminders.+- Receive and record early registrations.
-- Receive and record early registrations.+- Provide results of [[draw]] and running order to [[TD]].
-- Provide results of [[draw]] and running order to [[TD]].+- Type and duplicate list of competitors in run order.
-- Type and duplicate list of competitors in run order.+- -Prepare competitor packets. Include info sheet, run order list, bib, lift ticket, trail map, other pertinent information.
- +
-- -Prepare competitor packets. Include info sheet, run order list, bib, lift ticket, trail map, other pertinent information.+
== '''During Competition:''' == == '''During Competition:''' ==
 +- Supervise registration: collect and record entry fees, collect vouchers, check all information, collect ballet tapes, have stickers available to put bib number on tape.
-- Supervise registration: collect and record entry fees, collect vouchers, check all information, collect ballet tapes, have stickers available to put bib number on tape.+- Distribute packet containing bib, ticket, info sheets, etc.
-- Distribute packet containing bib, ticket, info sheets, etc.+- Work with [[Chief of Scoring]] to assist in recording, duplicating and distributing scores.
-- Work with [[Chief of Scoring]] to assist in recording, duplicating and distributing scores.+- Attend and take notes at [[Team Captain's meetings]] and other official meetings.
- +
-- Attend and take notes at [[Team Captain's meetings]] and other official meetings.+
- +
-- Copy and distribute results after each run.+
 +- Copy and distribute results after each run.
== '''After Competition:''' == == '''After Competition:''' ==
 +- Assist [[Chief of Communications]] in sending results to hometown newspapers and mountain publications.
-- Assist [[Chief of Communications]] in sending results to hometown newspapers and mountain publications.+- Send copy of final results to coaches if the results were not available for immediate distribution.
-- Send copy of final results to coaches if the results were not available for immediate distribution. 
-== +== '''Reports To''' ==
-'''Reports To''' ==+
- +- [[Chief of Competition]]
- - [[Chief of Competition]]+
Time Schedule prior and after competition: see During Competition. Time Schedule prior and after competition: see During Competition.
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== '''Rule Book''' == == '''Rule Book''' ==
- +- [[3020.1]], [[3020.2.4]], [[3043.1]], [[3045.2]], [[3060.2.4]].
- - [[3020.1]], [[3020.2.4]], [[3043.1]], [[3045.2]], [[3060.2.4]].+
Return to [[Competition Organization]] or [[Freestyle Skiing]] Return to [[Competition Organization]] or [[Freestyle Skiing]]

Revision as of 22:43, 7 September 2008

Job Description

The Competition Secretary is responsible for all secretarial work for all aspects of the competition. The secretary must ensure that the Official Results contain the correct information.

This person is responsible for taking minutes of the competition committee, Jury and team captains meetings.

The secretary should arrange for the proper display and recording of the draw.

They must ensure that all forms for start, finish, timing, calculations and protests are properly prepared and delivered in good order at the proper time. They must ensure that results are duplicated and distributed properly immediately following the competition.


Contents

Responsibilities

Before Competition:

- Meet with organizing committee to set registration fees and plan schedule of events.

- Type and duplicate information sheet. Include name and date of event, list of competition personnel and officials, schedule of competition events, schedule of social events if any, special rules and reminders.

- Receive and record early registrations.

- Provide results of draw and running order to TD.

- Type and duplicate list of competitors in run order.

- -Prepare competitor packets. Include info sheet, run order list, bib, lift ticket, trail map, other pertinent information.


During Competition:

- Supervise registration: collect and record entry fees, collect vouchers, check all information, collect ballet tapes, have stickers available to put bib number on tape.

- Distribute packet containing bib, ticket, info sheets, etc.

- Work with Chief of Scoring to assist in recording, duplicating and distributing scores.

- Attend and take notes at Team Captain's meetings and other official meetings.

- Copy and distribute results after each run.


After Competition:

- Assist Chief of Communications in sending results to hometown newspapers and mountain publications.

- Send copy of final results to coaches if the results were not available for immediate distribution.


Reports To

- Chief of Competition

Time Schedule prior and after competition: see During Competition.


Rule Book

- 3020.1, 3020.2.4, 3043.1, 3045.2, 3060.2.4.

Return to Competition Organization or Freestyle Skiing

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