RULES (TERMS OF REFERENCE) FOR THE FIS COMMITTEES

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Edition / Ausgabe 2007


Contents

[edit] The FIS Statutes

PART A

1 The Council appoints the Chairmen and the Members of Committees, Sub-Committees and Working Groups that shall be advisory to the Council and shall be responsible for the technical and other specified activities of the FIS.

2 The Committees, Sub-Committees and Working Groups may be appointed for the period between two ordinary Congresses or for a specified period.

3 The Chairmen and Members of the Committees and/or Sub-Committees should if possible belong to different Member Associations.

If a Chairman and/or members of a Committee or Sub-Committee belong to the same Member Association, they have only one vote between them.

PART B

[edit] Joint Regulations for all Committees

The FIS Council specifies the tasks, rights and duties of a Committee.


4 Appointment and members

4.1 The Council appoints Committees and any necessary Sub-Committees as advisory bodies to the Council. They shall deal with special fields of activities as determined by the Council.

All decisions of the Committees, Working Groups, etc. are subject to the approval of the Council.

4.2 The members of Committees, Sub-Committees and Working Groups, etc. are appointed by the Council with the agreement of their National Ski Association in principle immediately after the conclusion of the Ordinary Ski Congress. The appointments are in force until the end of the next Ordinary Congress or for shorter period, as may be indicated. An outgoing member may be replaced (see also 10.5). A working group of the Council will review the proposals and applications from the National Ski Associations beforehand.

4.3 Members of the FIS Council may exceptionally be considered for membership of a Committee.


5 General Constitution

5.1 In principle technical Committees, respectively the boards and/or executives and technical Sub-Committees consist of a maximum of 7 regular members, special Committees of a maximum of 9 regular members, including the Chairman and a Vice-Chairman. Only the FIS Council is empowered to decide regarding exceptions from this rule. In the Ski Jumping, Cross-Country, Nordic Combined, Alpine, Freestyle Skiing and Snowboard and other designated Committee’s Conference, each affiliated National Ski Association may be represented.

5.2 In principle the National Associations may not be represented on the Committee by more than one regular member, with the exception of the special composition of Co-ordinating Committees, where several Committees are represented by their Chairman or specially designated ordinary members, without regard to nationality.

5.3 The Council appoints the Chairmen of the Committees and Sub-Committees as well as all other Committee Members.

5.4 Each Committee may appoint a minute-taker (secretary) from amongst it members. For the Committees where the minutes are taken by a member of the FIS staff, this person is appointed by the Secretary-General.


6 Committee Members

6.1 Only affiliated National Associations and the members of the FIS Council may propose candidates for the Committees and Sub-Committees. Candidates should be appropriately expert in the field of activity for which they are proposed.

6.2 Affiliated National Associations wishing to propose candidates for Committees and Sub-Committees shall submit to the FIS Headquarters a written statement of each candidate's qualifications with their list of proposals for the FIS Committees, by the deadline given in the circular letter of approximately 3 months before the Congress.


7 Travel Expenses, etc.

7.1 A Member Association proposing a candidate for a Committee or a Sub-Committee who is later elected member of the Committee by the Council, undertakes the obligation to meet travel and hotel expenses incurred by the member in question when attending regular meetings of the relevant Committees.

7.2 When the FIS Council or the Presidency confers a special task on a Committee Chairman or other Committee Member or group of Member bringing about travel expenses, the FIS will then be responsible for the travel and hotel expenses as far as the FIS Competition Rules do not otherwise rule (as for instance Technical Delegates, Jumping Judges, Inspectors, etc.).

7.3 Reimbursement of contribution to travel expenses is carried out according to regulations established by the FIS Finance Commission (appendix). Properly documented receipts are to be sent to the Finance Director at the FIS Headquarters.


8 Honorary Members

The FIS Congress approved the following regulations for Honorary Members at its meeting in May 1990 in Montreux.

Honorary Awards

For the services rendered to international skisport and for the activities fulfilled during long years with the FIS organs, the FIS Congress and the FIS Council award the following titles and distinctions: 1. FIS Honorary President 2. FIS Honorary Member 3. Honorary Member of a FIS Committee 4. FIS Honorary Plaquette or FIS Honorary Badge

1. FIS Honorary President

The FIS Congress can award the title of a Honorary President, after his retirement, to the FIS President having directed the FIS for 10 years at least and having rendered particular services to international skiing.

Procedure Together with the appointment as FIS Honorary President are conferred at the same time the FIS Honorary Badge as well as the FIS Honorary Diploma.

The proposal in view of the appointment as FIS Honorary President can be submitted by:

- the FIS Member Associations - the FIS Council

Prerogatives of the Honorary Members - The Honorary President is entitled to participate, without having the right to vote, in the FIS Congresses and in the meetings of the FIS Council. - The Honorary President is entitled to participate in the World Championships and in the competitions contained in the FIS calendar and to be accredited like a Member of the Council.

2. FIS Honorary Members

The Congress can appoint as FIS Honorary Members, Members of the Council, Chairmen of the Committees and other personalities, who have rendered, for 10 years at least, particular services to international skiing.

Procedure Together with the appointment as FIS Honorary Members are awarded at the same time the FIS Honorary Badge as well as the FIS Honorary Diploma.

The proposal in view of the appointment as FIS Honorary Member can be made by: - the FIS Member Associations - the FIS Council - the individual Members of the Council - the Working Group 'Titles and Distinctions’


Prerogatives of the Honorary Members The FIS Honorary Members are entitled to participate, without having the right to vote, in the FIS Congresses. The FIS Honorary Members are entitled to participate in the World Championships and in the competitions contained in the FIS calendar and to be accredited like an ordinary Member of the Council.

3. Honorary Members of the FIS Committees

The members of the Committees who have, for 10 years at least, rendered particular services to international skiing within the FIS Committees can be appointed as Honorary members of a FIS Committee.

Procedure The proposal is made by the Committees. The appointment as Honorary Member is decided by the FIS Council by majority.

Prerogatives of the Honorary Members of Committees The Honorary members of the Committees can participate without having the right to vote, in the meetings of the Committees in question. All the persons appointed as FIS Honorary President, FIS Honorary Members and FIS Honorary Members of the Committees are entitled:

- to receive, free of charge, the FIS Bulletin

These persons have no right to a reimbursement of their travel and accommodation expenses when they participate in the meetings of the Congress and the Committees or at a sports event.

4. Distinction with the FIS Plaquette or the FIS Honorary Present

The FIS Honorary Plaquette or the FIS Honorary Present can be handed over by the FIS President or the FIS Secretary-General.

Procedures by the Congress or the Council for the distinctions The Working Group 'Titles and Distinctions' of the FIS Council examines, on behalf of the Council, the proposals submitted in view of a distinction and submits to the Council its corresponding proposals.

The titles of FIS Honorary President, FIS Honorary Members and FIS Honorary Members of a Committee are awarded, as a rule, within the frame of a FIS Congress and published in the FIS Bulletin.

[edit] 9 General Purpose

9.1 The purpose of a Committee is:

9.1.1 To advise the Council;

9.1.2 To make recommendations – when found necessary – for alterations and revisions of the International Ski Competition Rules and other FIS Rules and Regulations, and

9.1.3 To assist the Council and the FIS Headquarters in technical matters;

9.1.4 To deal with all matters referred to the Committee, Sub-Committee or Working Group by the Council and to take measures which may lead to the furthering and development of the sport of skiing.

9.1.5 To submit reports on the Committee's activities to the Council (publication in the FIS Bulletin, FIS Newsflash);

9.1.6 To secure collaboration and to co-ordinate its work with other Committees.


[edit] 10 Meetings, Minutes and Reports

10.1 The Committees shall normally meet once a year. The Technical Committees concerned (Cross-Country, Ski Jumping, Nordic Combined, Alpine, Freestyle Skiing and Snowboard Committees) shall meet in time before the Congress in order to submit proposals to the Council. (Number of meetings please see Terms of Reference for the individual Committees and Sub-Committees).

10.2 For financial and practical reasons, invitations to Committee Meetings shall be issued only when there really is work to be done. Guarantee must be given that the projected work is carried out at all meetings.

10.3 The Committee Chairman has to send the invitations and agendas of the planned Committee Meetings for approval to the Secretary-General at least 8 weeks before the meeting.

10.4 Invitations for Committee Meetings to the members and to the Council, including the Agenda, comments on the main items and accompanying documentation, have to be issued at least 6 weeks before the meeting ("at least 4 weeks notice is given").

10.4.1 The Committee may only make decisions respectively submit proposals to the FIS Council on items that were included on the draft agenda for the meeting, or added to the agenda and circulated in writing at least two weeks prior to the meeting.

10.5 If a regular member is unable to fulfil his duties, a substitute may be appointed by his National Association (or his main Committee in case of meetings of Committees with special constitution) for a certain meeting of the Committee. The substitute shall present a written authorisation from his Association. The substitute shall be entitled to make proposals but has no vote.

If a regular member does not attend three consecutive ordinary meetings of his Committee, his membership automatically expires. The National Ski Association concerned shall in this case propose a new member.

10.6 The Chairman of a Committee has the right in an emergency to act on his/her own responsibility, with the permission of the FIS President or the Secretary-General. The Chairman must report such action to the Committee Members as soon as possible.

10.7 It is the duty of the Chairman of each Committee and Sub-Committee to keep minutes of the Committee meetings and as soon as possible after each meeting distribute the minutes to the members of the Committee, the FIS President, the Secretary-General, the Council Members and to other addresses according to decisions taken by the Committee from time to time.

10.8 Agendas and minutes of each meeting which are prepared by the designated Committee member should be provided in electronic format, by e-mail, to the appointed member of staff at the FIS Headquarters in order that these may be properly formatted, distributed and loaded onto the Member Services section of the FIS website in order that the agendas and minutes of all FIS Committees are available to all National Ski Associations.

10.9 All National Associations have to be informed through the FIS Headquarters as soon as possible after the meeting about the actions and resolutions of the Committee.

10.10 It is also the duty of the Chairman of each Committee to compile a report on the Committee's activities during the last 2-year's period, to be sent to the FIS Headquarters at a time decided by the Headquarters with due regard to the next International Ski Congress and the publication of the reports in the Congress edition of the FIS Bulletin and/or FIS Yearbook.

10.11 The Chairmen of the Committees are responsible to submit for publication the reports on the activity of the Committees in the FIS Bulletin, as the content of such reports is considered of interest and importance for the FIS Members and for the activities of the different Committees.


[edit] 11 Quorum – Voting

11.1 The quorum for a Committee, resp. Sub-Committee is reached when half of the regular members of the Committee attend the meeting.

11.2 All Committees and Sub-Committees are appointed as advisory bodies to the Council and all Committee decisions are subject to the approval of the Council.

11.3 If a power of attorney is given to a Committee for a special task, the following voting procedure shall be applied:

11.3.1 Each regular member of the Committee and Sub-Committee has one vote. If several delegates from the same nation are on a Committee, only one vote per nation will be counted.

11.3.2 The Chairman of the Committee has the right of vote.


[edit] 12 Finances

12.1 Two months before each Congress, a Committee may present a budget for the coming 2-years' period. The budget shall show calculated costs for the activity of the Committee such as, technical seminars, courses, projects, etc. (considering article 7).

12.2 The activity budget shall be studied and established by the Council (Finance Commission), after which the activity budget is approved.

12.3 At the end of each financial period, the Committee Chairman shall send in to the FIS a rendering of accounts, following directions issued by the Finance Commission respectively the Finance Director.

12.4 A Committee has no right to incur expenses other than those authorized in its budget as established by the Council.


[edit] 13 Unforeseen Circumstances – Appeals

13.1 All matters not specified in these regulations will be dealt with by the FIS President and the Secretary-General in consultation with the Committee Chairmen concerned.

13.2 Decisions in accordance with 13.1 above which are considered of special importance are to be reported at the next Council Meeting.

13.3 Appeals against decisions according to 13.1 and 13.2 above may be made to the FIS Council.


[edit] PART C

[edit] 37 The Committee for Freestyle Skiing

37.1 Purpose

  • to follow and study the Freestyle Skiing competition sport while defining its philosophy and to present to the FIS Council proposals for its promotion and development;
  • to experiment in following up all initiatives tending to simplify, facilitate, safe-guard, better organise and better control Freestyle Skiing and to co-ordinate the activity of the different Freestyle groups, keep in permanent contact with competitors, team captains, officials and organisers to closely and continuously collaborate with the FIS Headquarters;
  • to control the organisation and carrying-out of the competitions by means of Technical Delegates and to make in co-operation with the FIS Headquarters proposals for the international Freestyle calendar;
  • to decide in collaboration with the FIS Headquarters on last minute changes in the Freestyle competition schedule and to decide on a substitute organiser in case of cancellation of an event;
  • to co-ordinate and supervise the work of the Sub-Committee and Working Groups and to discuss the proposals of the Sub-Committees and Working Groups and to submit its viewpoints to the Council.

37.1.1 Purpose of the Freestyle Committee

  • to co-ordinate the work of the Sub-Committees and to discuss the proposals of the Sub-Committees and Working Groups, to act as an executive body in all questions regarding Freestyle and to advise the Council on all technical matters;
  • to nominate and commission periodical Working Groups for special tasks.

37.1.2 Purpose of the Conference

  • to discuss the current status and the future of the Freestyle sport and to act as an instrument of information between the Freestyle Committee and the National Ski Associations.

37.1.3 Purpose of the Co-ordination Group

  • to select and direct proposals for consideration by the relevant Sub-Committee.

37.2 Constitution

Committee: Maximum 8-12 regular members, including the Chairman (exceptions please see art. 5.1).

Conference: each affiliated National Ski Association may be represented by one member.

Co-ordination Group: Chairmen of the Freestyle Committee and the Sub-Committees, Race Director for Freestyle Skiing.

37.3 Meetings

Committee: in principle once per year.

Coordination Group: when necessary, in principle twice per year.

[edit] 38 The Sub-Committee for Freestyle Rules and Officials

38.1 Purpose

  • to present viewpoints and proposals to the Freestyle Committee for the improvement of the competition rules or other measures having to do with the International Competitions Rules;
  • to present viewpoints and proposals to the Freestyle Committee for the improvement of the supervision and the control of Freestyle competitions;
  • to elaborate the wording of the rules and supervise the wording of new editions of the International Competition Rules in collaboration with the Freestyle Committee;
  • to improve international Freestyle judging;
  • to supervise and to instruct the activity of the Technical Delegates and Freestyle judges and to test and approve new officials;
  • to conduct technical seminars for Freestyle Technical Delegates and judges with the approval of the Freestyle Committee and the Council;
  • to nominate in collaboration with the FIS Headquarters the Technical Delegates, officials and judges for all international competitions with the exception of World Ski Championships and Olympic Winter Games.

38.2 Constitution

Maximum 7 regular members, including the Chairman (exceptions please see art. 5.1).

38.3 Meetings

In principle once per year.


[edit] 38 a Working Groups for Scheduling, Judges, Technical Delegates

38 a. 1 Purpose

  • to implement the education and training programmes of officials in each of the different Freestyle events as defined by the Sub-Committee for Freestyle Rules and Officials;
  • to monitor the assignments in conjunction with the Race Director.


38 a.2 Constitution

Maximum 5 members including the Race Director (exceptions please see art. 5.1).

38 a.3 Meetings

When necessary, in principle once per year.



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