3.1 Required Responsibilities of the Event Medical Director

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3.1 Required Responsibilities of the Event Medical Director:

  • To outline facilities and resources required for the event
  • To establish an evacuation plan for injured athletes – for all possible locations within the “field of play” from site of injury to initial triage and transport to hospital or trauma centre if indicated
  • To coordinate and secure availability of all necessary facilities, resources and personnel to support evacuation plan
  • To create a back up plan/system in case one or more major means of evacuation is already utilised
  • To establish a separate plan and/or staff for visitors and spectators of the event depending on expected crowds
  • To define specifically the personal roles and responsibilities and communicate these clearly to all parties involved
  • To review the emergency medical plan with the Organising Committee and event staff to discuss the interactions with other aspects of the event – clarify communications protocol
  • Also to review the overall medical plan at the initial team captains meeting for all coaches and team medical personnel. At this time he/she should establish a specific medical meeting for orientation with all team physicians and medical personnel to review the specific evacuation medical plan in detail
  • He/she should support the Technical Delegate in keeping records of injuries and incidents that occur during official training and competition, and help in particular with the completion of the FIS Injury Report for each athlete injury.

The Event Medical Director should be the first line of contact for the Team Physician with regard to all medical or linked organisational problems. The Event Medical Director should normally be a Medical Doctor. If this person is not a Medical Doctor, then a Medical Doctor from his/her team should be appointed as an advisor for the event with the required responsibilities.

It is very useful for Team Physicians to be present at the Team Captains Meeting, because this is a very good opportunity to make personal contact with members of the Organising Committee and other officials at the event. The Team Captains Meeting is the best place to optimise channels of communication.

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